Populate custom fields in consolidation Process - a quick view

Defining and populating custom fields in your SAP Group Reporting consolidation process adds flexibility and allows you to capture and report on specific data relevant to your business needs. Here's a step-by-step guide:

1. Define Custom Fields:

• Transaction: Use transaction GCY1 (Define Consolidation Master Data Fields).
• Field Type: Choose an appropriate data type (e.g., CHAR, NUMC, DATE) and length.
• Description: Provide a clear description of the field's purpose.
• Data Element: You can optionally link a data element for validation and consistency.
• Assign to Master Data: Select the relevant master data object where you want to add the custom field (e.g., Consolidation Unit, Group, FS Item).

2. Populate Custom Fields:

There are several ways to populate custom fields during the consolidation process:

• Manual Input:
  • Transaction: Use transaction GCV0 (Maintain Consolidation Unit) or other relevant transactions for the chosen master data object.
  • Direct Input: Enter the values for your custom fields directly in the master data maintenance screens.
• Data Transfer:
  • Source Systems: If the data resides in your source ERP systems, you can transfer it to Group Reporting using standard data transfer methods (e.g., SLT, IDocs).
  • Mapping: Map the source fields to your custom fields in Group Reporting during the data transfer process.
• Consolidation Rules:
  • Logic: Define consolidation rules that populate custom fields based on specific logic. You can use functions and formulas to derive values based on other data in the system.
  • Example: A rule could populate a custom field called "Region" based on the consolidation unit's country code.
• BADIs:
  • Enhancement: For more complex logic, you can implement Business Add-Ins (BADIs) to populate custom fields. This allows you to write custom ABAP code to derive values based on your specific requirements.

3. Utilize Custom Fields in Reporting:

• Report Painter/Writer: Include your custom fields in your report definitions to display the data in your consolidated financial statements.
• Drill-down: Enable drill-down capabilities to trace the values in your custom fields back to the source data or consolidation rules.
• Analysis: Use your custom fields as filters or dimensions in your analysis to gain deeper insights into your consolidated data.

Example:

Let's say you want to track the "Risk Level" of each consolidation unit.

1. Define a custom field: In GCY1, create a field called RISK_LEVEL with data type CHAR and length 1 (e.g., "H" for High, "M" for Medium, "L" for Low).
2. Populate the field: Use a BADI to populate the RISK_LEVEL field based on a custom risk assessment algorithm that considers factors like credit rating and financial performance.
3. Report on risk level: Include the RISK_LEVEL field in your consolidated balance sheet report to display the risk level of each unit.

Key Considerations:

• Planning: Carefully plan the purpose and usage of your custom fields before defining them.
• Data Governance: Establish clear data governance processes to ensure data quality and consistency in your custom fields.
• Documentation: Document the definition, population logic, and reporting usage of your custom fields for future reference and auditing.

By effectively defining and populating custom fields in your consolidation process, you can enhance the flexibility, insight, and value of your consolidated financial reporting in SAP Group Reporting.